Privacy Policy

1. Who we are

Kirksanton Village Hall is a registered charity. We act as the data controller for personal data collected via this website and our booking activities.

2. Personal data we collect

• Contact details you provide (name, email, phone) when you enquire or make a booking.
• Booking details (dates, rooms, event information).
• Technical data (IP address, browser type) collected via basic logs or analytics tools, if used.

3. How we use your data and legal basis

• To respond to enquiries and manage bookings (performance of a contract or steps prior to a contract).
• To manage the hall, events, and required records (legitimate interests and legal obligations).
• To send essential service messages about your booking (contract/legitimate interests).
• With your consent, to share event details for publicity on our site or noticeboards.

4. Sharing your data

• We do not sell your data.
• We may share limited data with service providers (e.g. website hosting, email) under appropriate safeguards.
• We may disclose data if required by law.

5. How long we keep your data

We keep booking and contact records only as long as needed for administration, accounting, and legal requirements. Then we delete or anonymise them. We do not hold data for longer than six months after the end of your last booking.

6. Security

We take reasonable steps to protect personal data. No method of transmission or storage is fully secure.

7. Your rights (UK GDPR)

• Access your data and get a copy.
• Correct inaccurate data.
• Delete data in certain cases.
• Restrict or object to processing in certain cases.
• Data portability for information you provided, in certain cases.
• Withdraw consent at any time where we rely on consent.

To exercise your rights, contact enquiries@kirksantonvillagehall.co.uk.

You can complain to the Information Commissioner’s Office: ico.org.uk.

8. Cookies and analytics

If we use cookies or analytics, details will be set out on our cookies notice or booking pages. You can adjust browser settings to manage cookies.

9. Transfers outside the UK

Where providers process data outside the UK, we aim to use recognised safeguards (e.g. adequacy decisions or standard contractual clauses).

10. Contact

Email enquiries@kirksantonvillagehall.co.uk or call 01229 771680 about this policy.